1. Who we are

MileageClaim is operated by Companies999 Ltd, a company registered in England and Wales. We are the data controller for information collected through this website. Contact us at: privacy@mileageclaim.co.uk

2. What data we collect

We collect the following information when you use MileageClaim:

Your name, email address, and mobile number (at registration)
Your home address (optional, for profile purposes)
Business details you enter (name, type, company number if applicable)
Journey records (dates, postcodes, vehicle type, mileage)
Technical data: IP address, browser type, and session information

3. Why we collect your data

To provide the MileageClaim service and your account
To send login codes (passwordless authentication)
To generate your mileage reports and PDF exports
To maintain security and prevent abuse
To comply with our legal obligations

4. Legal basis for processing

We process your data on the following legal bases:

Contract: To provide the service you signed up for
Legitimate interests: To maintain security and improve the service
Legal obligation: Where required by law

5. How long we keep your data

We retain your account data for as long as your account is active. If you close your account, we will delete your personal data within 30 days, unless we are required by law to retain it longer.

6. Your rights

Under UK GDPR you have the right to:

Access the personal data we hold about you
Correct inaccurate data
Request deletion of your data
Object to or restrict processing
Data portability
Lodge a complaint with the ICO (ico.org.uk)

To exercise your rights, email us at privacy@mileageclaim.co.uk.

7. Third parties

We use the following third parties to operate the service:

Hosting and infrastructure providers
Email delivery providers (to send your login codes)
Postcodes.io (free UK postcode API — no personal data sent)
Companies House API (for company lookups — no personal data sent)

We do not sell your personal data to any third party.

8. Cookies

We use cookies to manage your session. See our Cookies Policy for details.

9. Changes to this policy

We may update this policy from time to time. We will notify you of significant changes by email or by displaying a notice in the app.

Privacy Policy